E-GOVERNANCE ANNUAL ACTION PLAN FOR 2017-2018

(I) Upgradation and Redesign of Departments Official Website

To upgrade and redesign the existing website of Harbour Engineering Department (www.hed.kerala.gov.in) with a new look, feel and content (incorporating latest technology to raise the website to global standards) including updated details of all activities undertaken by Harbour Engineering Department.

Targeted Goal Action Plan Achievement Milestones
To launch the upgraded website by 2017 July Content Updated to be completed by July 31.Security audit will be conducted by CERT-Kerala. Website layout finalised. Content updations in progress will be completed by June 30.SDC co-hosting server space obtained.

II) Implementation of E-Office System in Harbour Engineering Department

The e-Office project is a Mission Mode Project (MMP) of Government of India. The project is aimed for conducting office procedures electronically. It is a work flow based system that replaces the existing manual handling of files and documents with electronic system.

As per the Kerala Government’s plan, first stage of implementation was at Government Secretariat and it is proposed to roll out the system to District Collectorates, Sub Collectorates and selected directorates/head offices as second stage. Chief Engineer’s office of Harbour Engineering Department also listed in the selected list of directorates.

Targeted Goal Action Plan Achievement Milestones
Launch e-office system at Chief Engineer’s office during July 2017. Rollout to all Circles/ Divisions/Sub Divisions in on 2018-2019 To implement e-Office system in CE Office on 2017-2018.e-Office system at division circle on 2018-2019. Office cabin works and networking completed. e-Office training completed. Procurement of computer and scanner are in trial stage.

(III) I-ProMISe Software Upgradation

I-ProMISe (Integrated Project Monitoring and Information Service) is a web based system for the project monitoring and information needs of the Harbour Engineering Department, Government of Kerala. It includes different modules which enable the department users to monitor the projects under execution of work from any place at any time. I-ProMISe won the special jury award in Chief Minster’s egovernance award 2014-2015,”Best digital enterprise initiative award” in elets Digital India knowledge exchange summit 2016 held at Kovalam, Kerala and ‘order of merit’ award in the SKCOH Smart Governance Award 2016.

Targeted Goal Action Plan Achievement Milestones
To develop a comprehensive Project monitoring and information service system. To be made fully functional by June 30. Upgradation to be completed by May 31 2017.Testing to be completed by June 30 2017. Covered all 13 categories. To generate status reports, upgradation completed testing in progress.

(IV) LAN Connection for the Effective Implementation of PRICE Software

Project Information and Cost Estimation (PRICE) is a total solution for estimate preparation and online approval. It is developed by National Informatics Centre and Implemented in Harbour Engineering Department on February 2016.

It is a web application and a structured local area network is essential in all offices for the proper implementation.

Targeted Goal Action Plan Achievement Milestones
Structured local area network connection with proper uninterrupted power supply backup. To implement structured local area network connection in all offices of Harbour Engineering Department in the 2017-2018 financial year. As obtained .Work in Progress.

(VI) Video Conferencing

Targeted Goal Action Plan Achievement Milestones
Conduct monthly review meeting through video conferencing in Financial year 2017-2018 Issuance of perpetual video conferncing licenses up to division level and installation of video conferncing suite at Chief Engineers office. Selection of suitable video conferncing software in consultation with Information Technology Mission is underway.

(VII) Migration to Free Software

Targeted Goal Action Plan Achievement Milestones
Migration to free software in a phased manner. Training for master trainers arranged to complete migration in Chief Engineer’s office along with launching of e-Office. Migration of the existing computers on expiry of the existing windows licences Ubuntu licenced software preinstalled in newly Procured computers. Migration of the existing computers on expiry of existing windows licence.

(VIII) Use of Licensed Softwares

Targeted Goal Action Plan Achievement Milestones
Procurement of MIIKE 21 modelling software.   Proposal submitted to government
Procurement of Architecture collection IC(AutoCAD, Rivet, STAAD Pro softwares ) To be Purchased in Financial year 2017-2018 AS Obtained